Admin Training Assistant
Wenatchee, WA Wenatchee, WA Full-time Full-time $24.
80 - $31.
01 an hour $24.
80 - $31.
01 an hour 4 days ago 4 days ago 4 days ago APPLICATION MATERIALS Applicants are required to submit a combined cover letter and resume in one document.
Your cover letter must describe your specific on-the-job experience providing administrative support for a project team or workgroup.
Include specific details about your experience administering records according to contractual or regulatory requirements.
Incomplete materials will not be considered.
To expedite the application process, combine your cover letter and resume into one PDF document before applying and upload electronically when requested in the online application process.
This position is OPEN UNTIL FILLED and applicants are encouraged to apply immediately.
The first review date for application materials is scheduled for July 24.
Interested parties are also invited to contact Human Resources at joblist@chelanpud.
org to discuss the position.
SALARY RANGE The starting salary range for this position is $24.
80 - $31.
01 per hour (based on qualifications).
With tenure and strong performance in this role an employee may earn up to a maximum of $37.
41 per hour.
Introductory Period:
New employees holding regular positions must complete an introductory period of twelve months.
BENEFITS EPOA In addition to competitive wages Chelan PUD employees also enjoy outstanding benefits which include zero cost employer funded medical, dental, and vision healthcare benefits, access to the employee assistance program, a VEBA health reimbursement account, and long-term care.
Washington state retirement PERS participation and optional 457 plan participation with an employer matching 401(a) plan.
Leave, life & disability benefits including paid leave starting at 21 days per calendar year up to 35 with tenure, 11 paid holidays per calendar year, paid jury duty, short-term disability & long-term disability, and basic life, AD&D, and optional voluntary life.
The work life benefits include optional flexible spending accounts for healthcare and dependent care, educational assistance, various rewards and recognition programs and position specific stipends.
For more explanation of the district benefits please visit our benefits website www.
mychelanpudbenefits.
org.
JOB POSTING Administrative Training Assistant Join our team at Chelan County Public Utility District.
As one of the largest hydroelectric generating utilities in the Northwest, our mission at Chelan PUD is to improve the quality of life for the thousands of people who call our pristine desert and mountain community home.
Overview Provide administrative, procurement, and compliance support service for the Transmission & Compliance Division (T&C).
Perform general administrative duties such as workflow management, preparing documents and reports, maintaining training and equipment records.
Using exceptional organizational skills and strong technical skills, organize, manage, and maintain multiple information and document management systems and processes.
Develop and maintain web pages and provide training program support including compliance documentation and evidence.
Identify opportunities to streamline how information comes in and goes out of the department with a focus on providing outstanding and efficient customer service.
Also performs activities such as scheduling training, support resolution processing, meeting minutes, travel authorizations, and assists with the service request intake process.
Leads administrative process improvements and projects for the department.
Responsibilities Perform support activities for Transmission & Compliance including:
purchase requisitions, reconciliations, tracking, and receiving; workflow management; responding to requests for data and reporting; filing system maintenance and asset documentation; internal and external mail processing; office supply management; answer and direct phone calls; meeting scheduling and coordination; travel authorization and coordination; expense reports.
Support System Operator development and training by planning and coordinating upcoming training activities, maintaining accurate employee training data, tracking and monitoring employee training, preparing monthly training reports, and assisting with development and tracking of System Operator trainee development in accordance with applicable District and regulatory standards.
Designated as the process owner for System Operations procedure updates and maintenance.
Maintains reliability training task list(s) and the District's training provider account with NERC.
Assists the NERC training standard owner with maintaining compliance with NERC training standards by assisting with the development of controls, processes, and keeping the standard owner informed of upcoming changes to the standard(s).
Coordinate requests to visit the System Operations Center for internal and external customers.
Work closely with PCS and legal to ensure that contracts and District guidelines are being followed.
Process and maintain records of change orders and bidding contracts.
Input and verify accuracy for tracking payments of milestones and other contract changes.
Provide backup support in the maintenance of the NERC Reliability compliance department's documentation and evidence in accordance with established procedures for all District Standard Owners.
Assist with preparation and delivery of evidence prior to NERC audit team being on site.
Assist and coordinate NERC Reliability reporting for audits, self-reports, mitigation plans, mitigation completion, self-certifications, etc.
Develop and maintain web pages, track and respond to inquiries from web site, work with internal staff to populate web pages with current data.
Maintain Reliability Coordinator access including certificate management.
E-ISAC Designated Approving Official (DAO).
Prepare and distribute department correspondence and reports in an accurate and timely manner.
Prepare and edit resolutions and other documents for electronic submission to the Board, this includes developing PowerPoint presentations.
Prepare and distribute meeting agendas, minutes, handouts, and other materials.
Maintain regular and predictable attendance:
Perform related duties and responsibilities as required.
Comply with District policies.
Complete all required training.
Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
Reports To Director - Transmission & Compliance Overtime exemption Non-Exempt Qualifications Education Equivalent experience (year for year) may substitute for required education.
Associate Degree or technical training related to business curriculum or office administration; or equivalent combination of education and experience is required.
Experience 3
years of progressively responsible administrative experience or related professional experience is required.
Experience supporting the transition to a paperless work environment through the use of tools available in Microsoft 365 (or similar) preferred.
Experience managing electronic records preferred.
Skills and Abilities A fully skilled incumbent will have the following knowledge skills & abilities:
Document management regulatory requirements General database knowledge Accuracy and attention to detail NERC (North American Electric Reliability Corporation) system operator training requirements Current knowledge of applicable records retention laws, regulations, District policies and guidelines.
Highly motivated individual with strong organizational skills Proficient use of English grammar and accurate spelling skills Strong verbal and written communication Accuracy and attention to detail Active listening Problem solving skills Ability to prioritize multiple tasks in a fast paced environment to meet deadlines Ability to elicit cooperation and coordinate total efforts to accomplish tasks Ability to work collaboratively, interact effectively, professionally, and provide quality service Ability to use logic and reasoning to develop recommendations and solution alternatives to procedural problems or processes Ability to record and document meeting proceedings.
Ability to work independently under minimal supervision Ability to work with confidential and sensitive information Ability to communicate effectively and professionally with employees and outside agencies Ability to work with confidential and sensitive information To perform this job successfully, an individual is required to have knowledge of PeopleSoft Financials; PeopleSoft Timekeeping/HR; Microsoft Outlook; Microsoft Excel; Microsoft Word; Microsoft PowerPoint; Microsoft Visio; Microsoft OneNote; Adobe Acrobat; Maximo Order Processing; Maximo Asset Management; FileNet; SharePoint; Quality Training Systems Software (QTD); and General Office Equipment such as laptop computers, projectors, digital cameras, scanners, copiers and fax machines.
Must be proficient in reading, writing and speaking English.
Background Screening Pursuant to the North American Electric Reliability Corporation (NERC) standards, Chelan County Public Utility District #1 conducts background screening of personnel who have access to the District's critical physical and/or cyber assets.
Physical Demands Sitting - Frequently Standing - Frequently Walking - Occasionally Lifting 1-10 lbs Floor-Waist - Occasionally Lifting 1-10 lbs Waist-Shoulders - Occasionally Lifting 1-10 lbs Above Shoulders - Occasionally Climb Stairs - Occasionally Stooping/Bending - Occasionally Reach Waist to Shoulder - Occasionally Wrist/hand/fingers manipulation (keyboarding, mousing, etc.
) - Frequently Hand Controls (joy stick, controls on equipment, etc.
) - Frequently Repetitive Motions - Frequently Talking - Frequently Hearing - Frequently Visual - Near Acuity - Regularly Visual - Far Acuity - Regularly Visual - Depth Perception - Regularly Visual - Color Discrimination - Regularly Working Conditions Noise Intensity Level:
- Moderate District Values Safety - Protect public and employee health and safety Stewardship - Acting on behalf of customer-owners, protecting public resources entrusted to us Trustworthy - Competence, integrity, respect Operational Excellence - High-quality innovative work execution BACKGROUND SCREENING Pursuant to the North American Electric Reliability Corporation (NERC) standards, Chelan County Public Utility District #1 conducts background screening of personnel who have access to the District's critical physical and/or cyber assets.
DISCLAIMER The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility.
This should not be considered an all-inclusive listing of work requirements.
Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
EEO Chelan PUD is an Equal Employment Opportunity employer (EOE Minorities/Females/Protected Veterans/Disabled).
We value diversity at all levels of the organization.
All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.
EEO Law Posters can be found on the main Careers page in English and Spanish.
Chelan PUD will not be offering any work visa sponsorship for this role.
Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-I.
35(c).
Estimated Salary: $20 to $28 per hour based on qualifications.
80 - $31.
01 an hour $24.
80 - $31.
01 an hour 4 days ago 4 days ago 4 days ago APPLICATION MATERIALS Applicants are required to submit a combined cover letter and resume in one document.
Your cover letter must describe your specific on-the-job experience providing administrative support for a project team or workgroup.
Include specific details about your experience administering records according to contractual or regulatory requirements.
Incomplete materials will not be considered.
To expedite the application process, combine your cover letter and resume into one PDF document before applying and upload electronically when requested in the online application process.
This position is OPEN UNTIL FILLED and applicants are encouraged to apply immediately.
The first review date for application materials is scheduled for July 24.
Interested parties are also invited to contact Human Resources at joblist@chelanpud.
org to discuss the position.
SALARY RANGE The starting salary range for this position is $24.
80 - $31.
01 per hour (based on qualifications).
With tenure and strong performance in this role an employee may earn up to a maximum of $37.
41 per hour.
Introductory Period:
New employees holding regular positions must complete an introductory period of twelve months.
BENEFITS EPOA In addition to competitive wages Chelan PUD employees also enjoy outstanding benefits which include zero cost employer funded medical, dental, and vision healthcare benefits, access to the employee assistance program, a VEBA health reimbursement account, and long-term care.
Washington state retirement PERS participation and optional 457 plan participation with an employer matching 401(a) plan.
Leave, life & disability benefits including paid leave starting at 21 days per calendar year up to 35 with tenure, 11 paid holidays per calendar year, paid jury duty, short-term disability & long-term disability, and basic life, AD&D, and optional voluntary life.
The work life benefits include optional flexible spending accounts for healthcare and dependent care, educational assistance, various rewards and recognition programs and position specific stipends.
For more explanation of the district benefits please visit our benefits website www.
mychelanpudbenefits.
org.
JOB POSTING Administrative Training Assistant Join our team at Chelan County Public Utility District.
As one of the largest hydroelectric generating utilities in the Northwest, our mission at Chelan PUD is to improve the quality of life for the thousands of people who call our pristine desert and mountain community home.
Overview Provide administrative, procurement, and compliance support service for the Transmission & Compliance Division (T&C).
Perform general administrative duties such as workflow management, preparing documents and reports, maintaining training and equipment records.
Using exceptional organizational skills and strong technical skills, organize, manage, and maintain multiple information and document management systems and processes.
Develop and maintain web pages and provide training program support including compliance documentation and evidence.
Identify opportunities to streamline how information comes in and goes out of the department with a focus on providing outstanding and efficient customer service.
Also performs activities such as scheduling training, support resolution processing, meeting minutes, travel authorizations, and assists with the service request intake process.
Leads administrative process improvements and projects for the department.
Responsibilities Perform support activities for Transmission & Compliance including:
purchase requisitions, reconciliations, tracking, and receiving; workflow management; responding to requests for data and reporting; filing system maintenance and asset documentation; internal and external mail processing; office supply management; answer and direct phone calls; meeting scheduling and coordination; travel authorization and coordination; expense reports.
Support System Operator development and training by planning and coordinating upcoming training activities, maintaining accurate employee training data, tracking and monitoring employee training, preparing monthly training reports, and assisting with development and tracking of System Operator trainee development in accordance with applicable District and regulatory standards.
Designated as the process owner for System Operations procedure updates and maintenance.
Maintains reliability training task list(s) and the District's training provider account with NERC.
Assists the NERC training standard owner with maintaining compliance with NERC training standards by assisting with the development of controls, processes, and keeping the standard owner informed of upcoming changes to the standard(s).
Coordinate requests to visit the System Operations Center for internal and external customers.
Work closely with PCS and legal to ensure that contracts and District guidelines are being followed.
Process and maintain records of change orders and bidding contracts.
Input and verify accuracy for tracking payments of milestones and other contract changes.
Provide backup support in the maintenance of the NERC Reliability compliance department's documentation and evidence in accordance with established procedures for all District Standard Owners.
Assist with preparation and delivery of evidence prior to NERC audit team being on site.
Assist and coordinate NERC Reliability reporting for audits, self-reports, mitigation plans, mitigation completion, self-certifications, etc.
Develop and maintain web pages, track and respond to inquiries from web site, work with internal staff to populate web pages with current data.
Maintain Reliability Coordinator access including certificate management.
E-ISAC Designated Approving Official (DAO).
Prepare and distribute department correspondence and reports in an accurate and timely manner.
Prepare and edit resolutions and other documents for electronic submission to the Board, this includes developing PowerPoint presentations.
Prepare and distribute meeting agendas, minutes, handouts, and other materials.
Maintain regular and predictable attendance:
Perform related duties and responsibilities as required.
Comply with District policies.
Complete all required training.
Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
Reports To Director - Transmission & Compliance Overtime exemption Non-Exempt Qualifications Education Equivalent experience (year for year) may substitute for required education.
Associate Degree or technical training related to business curriculum or office administration; or equivalent combination of education and experience is required.
Experience 3
years of progressively responsible administrative experience or related professional experience is required.
Experience supporting the transition to a paperless work environment through the use of tools available in Microsoft 365 (or similar) preferred.
Experience managing electronic records preferred.
Skills and Abilities A fully skilled incumbent will have the following knowledge skills & abilities:
Document management regulatory requirements General database knowledge Accuracy and attention to detail NERC (North American Electric Reliability Corporation) system operator training requirements Current knowledge of applicable records retention laws, regulations, District policies and guidelines.
Highly motivated individual with strong organizational skills Proficient use of English grammar and accurate spelling skills Strong verbal and written communication Accuracy and attention to detail Active listening Problem solving skills Ability to prioritize multiple tasks in a fast paced environment to meet deadlines Ability to elicit cooperation and coordinate total efforts to accomplish tasks Ability to work collaboratively, interact effectively, professionally, and provide quality service Ability to use logic and reasoning to develop recommendations and solution alternatives to procedural problems or processes Ability to record and document meeting proceedings.
Ability to work independently under minimal supervision Ability to work with confidential and sensitive information Ability to communicate effectively and professionally with employees and outside agencies Ability to work with confidential and sensitive information To perform this job successfully, an individual is required to have knowledge of PeopleSoft Financials; PeopleSoft Timekeeping/HR; Microsoft Outlook; Microsoft Excel; Microsoft Word; Microsoft PowerPoint; Microsoft Visio; Microsoft OneNote; Adobe Acrobat; Maximo Order Processing; Maximo Asset Management; FileNet; SharePoint; Quality Training Systems Software (QTD); and General Office Equipment such as laptop computers, projectors, digital cameras, scanners, copiers and fax machines.
Must be proficient in reading, writing and speaking English.
Background Screening Pursuant to the North American Electric Reliability Corporation (NERC) standards, Chelan County Public Utility District #1 conducts background screening of personnel who have access to the District's critical physical and/or cyber assets.
Physical Demands Sitting - Frequently Standing - Frequently Walking - Occasionally Lifting 1-10 lbs Floor-Waist - Occasionally Lifting 1-10 lbs Waist-Shoulders - Occasionally Lifting 1-10 lbs Above Shoulders - Occasionally Climb Stairs - Occasionally Stooping/Bending - Occasionally Reach Waist to Shoulder - Occasionally Wrist/hand/fingers manipulation (keyboarding, mousing, etc.
) - Frequently Hand Controls (joy stick, controls on equipment, etc.
) - Frequently Repetitive Motions - Frequently Talking - Frequently Hearing - Frequently Visual - Near Acuity - Regularly Visual - Far Acuity - Regularly Visual - Depth Perception - Regularly Visual - Color Discrimination - Regularly Working Conditions Noise Intensity Level:
- Moderate District Values Safety - Protect public and employee health and safety Stewardship - Acting on behalf of customer-owners, protecting public resources entrusted to us Trustworthy - Competence, integrity, respect Operational Excellence - High-quality innovative work execution BACKGROUND SCREENING Pursuant to the North American Electric Reliability Corporation (NERC) standards, Chelan County Public Utility District #1 conducts background screening of personnel who have access to the District's critical physical and/or cyber assets.
DISCLAIMER The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility.
This should not be considered an all-inclusive listing of work requirements.
Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
EEO Chelan PUD is an Equal Employment Opportunity employer (EOE Minorities/Females/Protected Veterans/Disabled).
We value diversity at all levels of the organization.
All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.
EEO Law Posters can be found on the main Careers page in English and Spanish.
Chelan PUD will not be offering any work visa sponsorship for this role.
Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-I.
35(c).
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
